How can you use a cloud-based service to transfer HIPAA-compliant files? In this article, you will learn about the requirements of HIPAA-compliant file sharing, the penalties for non-compliance, and Cloud storage options. To help you make the right choice, we’ve listed the three most popular options. Here are some examples. Read on to find out which one is the best fit for your organization.
Compliance with HIPAA rules
HIPAA (Health Insurance Portability and Accountability Act) is the law governing the protection of private medical information. Violations of HIPAA can lead to significant financial penalties, which vary depending on the category of violation. The penalties are broken down into four tiers, which make compliance with these rules even more important. TitanFile is a two-way, 100% compliant file sharing and storage solution that can help improve HIPAA compliance.
To make sure your data is secure, ensure the data center you use is behind a firewall and logging is enabled. This way, you can track who accesses your PHI. HIPAA also requires that any third-party that transfers your data should be a business associate. You can follow this guide to ensure that you are HIPAA-compliant and protect your organization’s reputation. Lastly, consider the cost of the service.
Requirements for HIPAA-compliant file sharing
To be HIPAA compliant, you must use a file sharing system that has certain security features, such as encryption at rest and two-factor authentication (two-factor) or 2FA. Furthermore, your system should let you control the level of access to documents. Moreover, the system you choose must offer backups and provide a signed Business Association Agreement (BAA).
HIPAA-compliant file sharing requires an encryption system for all PHI that is stored. Encryption of PHI must be industry-grade. Apart from encryption, you should implement other physical security measures such as CCTV cameras and ID badges. Ultimately, your software should allow you to share files with others only after you are certain that they are HIPAA-compliant. If you have no idea how to start the HIPAA-compliant file sharing process, here are some tips for you:
Choose a HIPAA-compliant file sharing service: There are many cloud-based file-sharing services. Kiteworks, for example, allows you to share files securely and privately. The service supports mobile devices, as well as a variety of operating systems and browsers. Additionally, you get a private storage space with added security, as it has built-in messaging and commenting capabilities.
Penalties for non-compliance
Depending on the severity of the violation, penalties for non-compliance of HIPAAS are as low as a $100 fine and as high as $1.5 million per violation. Individual violations can also carry jail time. If the violation is repeated, the penalties can increase to as much as two million dollars a year. Penalties for non-compliance of HIPAA Compliant File Sharing may result in jail time.
Organizations must implement and monitor HIPAA privacy and security standards. They must also have appropriate physical and technical safeguards to protect protected health information. A HIPAA compliance assessment must include information about all IT assets, incident response procedures, and security policies. Organizations must also have reasonable limits on how they use protected health information. The privacy and security of HIPAA data must be of the utmost importance.
Cloud storage options for HIPAA-compliant file sharing
If you’re looking for a HIPAA-compliant file sharing solution, cloud storage is a great choice. Many cloud storage providers comply with HIPAA and HITECH, the two laws that are complementary to each other. For example, Dropbox Business is HIPAA-compliant and provides Business Associate Agreement (BAA)-compliant file sharing. Dropbox Business also offers a variety of administrative features, including the ability to review user access, remove linked devices, and even use two-step authentication.
Some of the most popular cloud file sharing services are Google Drive and Dropbox. Both Dropbox and Google Drive allow for file sharing and can offer up to 2GB of free storage. The size of files that can be transferred must be under 2 GB. Both Google Drive and Sookasa are HIPAA-compliant, but the former comes with a paid version and is difficult to setup. Other cloud file sharing options include Microsoft 365, Dropbox, and Citrix ShareFile.